The Government in their order first read above, have ordered that the principle of selectionshould invariably be followed in making advancement to selection grade posts. In theGovernment Order 2nd read above, the Government have accepted the recommendations ofthe Third Pay Commission and provided avenues of advancement on completion of ten years’service to selection grades and twenty years for special grades, for large number of categoriesin order to relieve stagnation among Government servants. They have also ordered thatmovement to the Selection Grade and Special Grades will be on completion of 10 years of“Satisfactory Service” in the ordinary grade and Selection Grade respectively. Accordingly,guidelines were issued in regard to making advancements to Selection Grade/Special Gradeposts under Heads of Departments/Secretariat in the order 3rd and 4th read above.Consequent on certain representations, the Government decided that advancement toSelection Grade/Special Grade posts be made on completion of 10/20 years of service.
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2. The Tamil Nadu Fourth Pay Commission while recommending retention of the scheme forprovision of Selection/Special Grades has emphasized that the criterion of “Satisfactory
Service” originally recommended by the Third Pay Commission for movement toSelection/Special Grades should not be given a go-by in the interests of Standards ofefficiency in administration and that the same criterion as for promotion should form thebasis hereafter for granting Selection Grade/Special Grade on completion of 10/20 years of service.
3. The Government, after careful consideration, have decided to accept the aboverecommendation of the Tamil Nadu Fourth Pay Commission. They accordingly direct that theguidelines already issued in the Government orders 3 to 11 read above be superseded and thefollowing fresh guidelines be followed hereafter, while moving the Government employees to
Selection/Special Grades :-
1. i) For advancement to Selection Grade/Special Grades, all employees, who have putin 10/20 years of satisfactory service and who satisfy all the qualifications prescribedunder the Special Rules/Adhoc Rules prescribed for promotion to the higher post shall be eligible;
ii) All other normal criteria for promotion to a higher post viz. seniority, good orSatisfactory record of service, the nature of punishments imposed on the employee and thelapses for which the punishments were imposed, the pendency of charges or disciplinaryproceedings or enquiry, by Director of Vigilance and Anti-Corruption, qualifications/tests
prescribed under the Special/Adhoc Rules for the higher post etc. should be followed while moving the employees to the Selection/Special Grade.
1. iii) (a) For the purpose of advancement to Selection/Special Grades, a panel of alleligible employees, who will be completing ten years/twenty years of servicebetween 1st January to 31st December in a year, shall be prepared before the 15thDecember of the proceding year and got approved by the appointing authority inaccordance with the guidelines in sub-para (i) and (ii) above. The actualorders of
appointment to Selection/Special Grade of the employees concerned shall be issuedimmediately after the date on which the individual completes 10/20 years of service.
(b) If an employee, who, at the time of preparation of panel does not possess the qualification
required but subsequently acquires the qualification before the actual date of completion of
10/20 years of service, the appointing authority shall have the power to include his name in
the panel and move him to the Selection/Special Grade.
(c) Punishment suffered in between the period of approval of panel and advancement to
Selection/Special Grade may be taken due note of by the appointing authorities before actual
issue of orders, moving the persons to the Selection/Special Grades.
1. iv) A copy of the approved panel of names for advancement to Selection/Special
Grades shall be communicated to the employees whose names were Considered
(including those whose names have not been included in the Panel) within a month
from the date of the approval of the panel. The person Whose name has not been
included shall be entitled to prefer an appeal to the Next higher authority, within two
months from the date of receipt of the Communication of the panel;
v) The cases of persons whose names have not been included in the panel, shall be
reviewed, while preparing subsequent panels;
1. vi) Service rendered in a lower post on other duty should not be taken into Account
as qualifying service in the higher post for advancement to the Selection/Special
Grade. The service rendered in an equivalent or higher post on other duty alone
should be taken into account for advancement to Selection/Special Grades, to the
extent he should have acted in his original post in the parent Department but for his
deputation;
2. vii) In respect of posts for which the Government are not the appointing authority, the
required number of Selection/Special Grade posts can be created and filled up by
the appointing authorities themselves keeping in abeyance an equal number of
Ordinary/Selection Grade posts. They should, however, send details of posts so
created to the Heads of Departments/Secretariat immediately after the posts are so
created. In respect of posts for which the Government are the appointing authority, the
Heads of Department concerned can create the required number of Selection Grade
posts and sanction advancement of employees to them. Heads of the Departments
should similarly send the details of posts so created to Government in the
administrative departments;
viii) A senior person in the ordinary/selection category will also be appointed to the
Selection/Special category with effect from the date on which his junior is appointed to the
Selection/Special category even though the senior might not have actually put in the required
10/20 years of service. However, in respect of cases, where junior moves to Selection Grade
due to retrospective regularization from a date earlier than the date of regularization of their
seniors, the seniors should be appointed to Selection/Special Grades only after they have
completed 10 years of service.
1. ix) In respect of the cases referred to in item (viii) above the clarifications and
Guidelines issued in G.O.Ms.No.898, Personnel and Administrative Reforms
Department, dated 23.9.1983, as modified in Government Letter No.13841/84-6,
Personnel and Administrative Reforms Department, dated 2.11.1984 shall be
scrupulously followed;
x) The period of ten years in a post will be reckoned from the date of regular Appointment
but will exclude periods of reversion. Leave other than extraordinary leave without allowance
without medical certificate should be taken into account while completing the 10/20 years
period.
xi) These instructions/guidelines will not apply to categories for which there are No
promotion posts.
4. The guidelines now issued will take effect from 10.6.1985 (i.e. date of the G.O. twelth read
above). Orders already issued, if any, in respect of cases which have arisen for movement to
Selection/Special Grades on or after 10.6.1985 should be reviewed in the light of the fresh
guidelines now issued.
5. The scheme of advancement to higher post under Flexible Complementing Scheme shall
continue without any change and cases which have arisen after 1.10.1984 shall continue to be
processed with reference to the guidelines already issued in G.O.ms.No.487, Personnel and
Administrative Reforms (Per.M) Department, dated 18.3.1979 and subsequent instructions
thereon.
